~~NOCACHE~~ ====What Goes Where in LCC==== ===Speaker is remote only=== Goal in LCC is to show presentation to audience and provide for questions. * Single computer * Labeled: LCC Audience * Video out: to screen, showing the presentation and active speaker * Camera: faces audience * Speaker/microphone: connected and is moved to be close to anyone asking question * Management: local host mutes microphone and unmutes only when someone is asking a question ===Speaker in the room only=== * First computer * Labeled: LCC Audience * Video out: none * Camera: faces audience * Speaker/microphone: none * Management: none * Second computer * Labeled: LCC Speaker * Video out: to screen, showing the presentation and active speaker * Camera: * if computer camera, faces Speaker * if external camera, faces Speaker, turn to audience when audience member asks question * Speaker/microphone: near Speaker, can either move to audience member asking question else questioner comes to the speaker/microphone * Management: none ====Objectives==== ===John Rudy, Harry, and others=== * Some people physically in LCC room, others remote from home * Likely more than 10-15 remotely & a bunch in the room * Remote attendee can raise hand and verbally ask question of presenter * Operates similarly to if we're all in the same room * Do we need a moderator? * How to handle recording of presentations when in hybrid? * Some in the LCC activity * Some remote activity * How to improve presentations in LCC over pre-covid ===Carl Lazarus' experience=== * Has taught classes at BOLLI * Best to use a laptop provided to presenter, presenter brings USB stick (not using presenter's laptop) * presenter looks at this laptop * sees his slides and questioners * showing on a screen behind him * Maybe more remote attendees than in the room * Remote participants need to use the 'raised hand' when asking to speak * Good if there are two monitors: laptop used by presenter and a second to show attendee vids * How to make sure questioner in the room can be heard (pass a microphone around?) ====Details of a Methodology==== Notes from email and Zoom discussions during the week of 5/9/22 and a face-to-face meeting on 5/16/22 in Room 237 at the LCC between Harry & Steve about technical issues for changing LCTG meetings from zoom-only to hybrid (zoom and in-person) meetings. //This page last changed ~~LASTMOD~~// We are exploring how to hold hybrid meetings, so that people can present or watch the meeting either remotely or locally, in the usual room in the Lexington Community Center (LCC). A very uniform and manageable way to run these meetings is to have everybody (the presenter, the audience in the room, and the remote participants) use Zoom as a shell for the presentation and audience interactions. * The Presenter and all of the Remote participants in the meeting use Zoom for all content presentations and interactions. * The Presentation is viewed: * By a local participant on the large screen at the front of the room * By a remote participant on their computer screen * The Presentation is heard: * By a local participant: * through the air if the Presenter is local * through the meeting room audio system if the Presenter is remote. * By a remote participant: * through the speaker/headphones of their computer. ===Local setup=== * There is a PC ("the room-PC") in the room that is set up by the LCTG host. * It is connected to the Zoom meeting and the large display via HDMI. * Thus it supplies the video from the presentation to those in the conference room. * Its camera faces the room and thus video captures all who are attending the meeting. * Its microphone remains muted unless being used to support a local attendee asking a question (see the section below) * a local presenter will have to mute their speaker output while the question is being asked by the local attendee at the room-PC * It might be adequate to use a local presenter's microphone to pick up questions from the room. * If the presenter is not in the room, this room-PC supplies audio to the room. * If local attendees bring their PC then its speakers must be silent (ok to use headphones) and muted during the presentation * As usual they would unmute when asking questions. Let's now take a look at how this would happen from the viewpoints of the presenter and the attendees. ===Presenter=== * Presents as usual on their PC, whether local or remote, meaning they connect to Zoom and give their presentation. * If the presenter is in the room, they turn up their PC speaker's volume (so they and others in the room can hear remote attendee questions) * zoom will prevent echo/feedback with the presenter's microphone ===Attendees asking questions=== * Questioner is in the conference room * Questioner has PC in the conference room: * they use their PC to ask the question as usual (keep thei speakers muted, unmute to ask a question), or * they use chat to comment or ask questions (as usual) * Questioner doesn't have PC in the conference room: * Use a neighbor's PC (keep speakers muted) to ask or * Use the 2nd PC in the room to ask * Questioner isn't in the conference room - questioner uses their PC to ask a question, as usual ===Concerns=== Although we believe many problems have been solved with the procedures described above, there are still some issues of concern in the following areas: * __Feedback__. * In the room, speaker or questioner. They're using their PC microphone and sound is coming from PA. * __Delay__. * Speaker or questioner may hear what they say after a delay, this might be disconcerting or confusing to those speaking. * __Echo__. * Will happen if the PC in the room is playing audio. All audio in the room needs to come from the PA to avoid echo. //This page has been visited {{counter|yesterday| time| times}} yesterday, {{counter|today| time| times}} today, and {{counter|total| time| times}} in total.//