====Sequence of events for someone joining the email list====

New submission from User1 to join the LCTG email list
  - User1 sends email to LCTG-subscribe@toku.us
    - User1 includes full name, town of residence, brief self-introduction and interest in the group, and topics of interest to present or share at a group meeting
  - The system receives the email from User1 and responds by sending two emails to system admins and moderators:
    - first: notifying them about User1’s join request and providing a link back to the system to defer, approve, reject, discard or ban the join request
    - second: includes User1’s responses to the request for introductory information, hopefully including full name, town of residence, brief self-introduction and interest in the group, and topics of interest to present or share at a group meeting
      - Check your email spam folder for the email from User1 with his introductory information because it might not be delivered to your inbox
      - If it's sent to spam, see:[[Setting up a Yahoo mail filter|How to setup a Yahoo mail filter to automatically redirect the email from the spam folder to the inbox folder]]
  - Systems admins and moderators respond by
      - Reviewing User1’s introductory information and then verifying that via a Google search, LinkedIn, etc.
      - Once the above step is completed the decision is made to either
        - Approve
          - Reasons to approve are
            - User1 introductory information can be verified via a Google search, LinkedIn and other online resources
          - When ready to approve send an email to admins/moderators indicating that after due diligence User1 introductory information looks good
          - Approve User1
            - User1 is added to the group email list
            - the system sends out an email notice of this to User1 and the admins/moderators
            - (Done)
        - Reject (should not be done as if it's a spam subscribe it tells the sender the address is valid)
        - Defer (should not need to be done)
        - Discard
            - User1 introductory information can’t be verified via a Google search, LinkedIn and other online resources
            - In which case User1 is not added to the group email list at this time, leave as pending
            - Tell other admins/moderators the results and that a reject is pending, maybe admins/moderators have suggestions on actions to take
              - If admins/moderators say to discard, then discard
            - Maybe send followup email asking for more information or justification why they should be added
              - If followup email fails to produce verifiable information, then discard
        - Permanently ban from this list 
          - Reasons to consider a permanent ban are…
            - User1 is known to be a person we do not want to be on the list
            - User1 is obviously a spam address
          - In which case, tell other admins/moderators the results and plans to ban User1
            - Wait for confirmation from at least one other admin/moderator
          - After get confirmation, ban User1
  - When working on a new person to approve it is a good idea to let the other admins and moderators know that you are working on it
  - If you have any questions about approving/not approving the new person you should check with the other admins and moderators to get feedback and ideas on how to proceed