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lctg_email_list_joining_process [2020.05.20 15:18]
smismi7 created
lctg_email_list_joining_process [2020.05.20 15:40]
smismi7
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   - User1 sends email to LCTG-subscribe@toku.us   - User1 sends email to LCTG-subscribe@toku.us
     - User1 includes full name, town of residence, brief self-introduction and interest in the group, and topics of interest to present or share at a group meeting     - User1 includes full name, town of residence, brief self-introduction and interest in the group, and topics of interest to present or share at a group meeting
-  - The system receives the email from User1 and responds by sending two emails +  - The system receives the email from User1 and responds by sending two emails to system admins and moderators
-    - Sending an email to the system admins and moderators notifying them about User1’s join request and providing a link back to the system to defer, approve, reject, discard or ban the join request +    - first: notifying them about User1’s join request and providing a link back to the system to defer, approve, reject, discard or ban the join request 
-    - Sending a separate email to the system admins and moderators that includes User1’s responses to the request for introductory information including full name, town of residence, brief self-introduction and interest in the group, and topics of interest to present or share at a group meeting+    - second: includes User1’s responses to the request for introductory information, hopefully including full name, town of residence, brief self-introduction and interest in the group, and topics of interest to present or share at a group meeting
       - Check your email spam folder for the email from User1 with his introductory information because it might not be delivered to your inbox       - Check your email spam folder for the email from User1 with his introductory information because it might not be delivered to your inbox
-      - [[Setting up a Yahoo mail filter|How to setup a Yahoo mail filter to automatically redirect the email from the spam folder to the inbox folder]]+      - If it's sent to spam, see:[[Setting up a Yahoo mail filter|How to setup a Yahoo mail filter to automatically redirect the email from the spam folder to the inbox folder]]
   - Systems admins and moderators respond by   - Systems admins and moderators respond by
       - Reviewing User1’s introductory information and then verifying that via a Google search, LinkedIn, etc.       - Reviewing User1’s introductory information and then verifying that via a Google search, LinkedIn, etc.
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             - User1 is added to the group email list             - User1 is added to the group email list
             - the system sends out an email notice of this to User1 and the admins/moderators             - the system sends out an email notice of this to User1 and the admins/moderators
-        Reject +            (Done) 
-          Reasons to reject are +        Reject (should not be done as if it'spam subscribe it tells the sender the address is valid) 
-            - User1 introductory information can’t be verified via Google search, LinkedIn and other online resources +        - Defer (should not need to be done)
-          - In which case User1 is not added to the group email list and… +
-        - Defer +
-          - Reasons to defer are… +
-          - In which case User1’s status is not changed+
         - Discard         - Discard
-          Reasons to discard are… +            User1 introductory information can’t be verified via a Google search, LinkedIn and other online resources 
-          - In which case+            - In which case User1 is not added to the group email list at this time, leave as pending 
 +            - Tell other admins/moderators the results and that a reject is pending, maybe admins/moderators have suggestions on actions to take 
 +              - If admins/moderators say to discard, then discard 
 +            - Maybe send followup email asking for more information or justification why they should be added 
 +              - If followup email fails to produce verifiable information, then discard
         - Permanently ban from this list          - Permanently ban from this list 
-          - Reasons to permanently ban are… +          - Reasons to consider a permanent ban are… 
-          - In which case+            - User1 is known to be a person we do not want to be on the list 
 +            - User1 is obviously a spam address 
 +          - In which case, tell other admins/moderators the results and plans to ban User1 
 +            - Wait for confirmation from at least one other admin/moderator 
 +          - After get confirmation, ban User1
   - When working on a new person to approve it is a good idea to let the other admins and moderators know that you are working on it   - When working on a new person to approve it is a good idea to let the other admins and moderators know that you are working on it
   - If you have any questions about approving/not approving the new person you should check with the other admins and moderators to get feedback and ideas on how to proceed   - If you have any questions about approving/not approving the new person you should check with the other admins and moderators to get feedback and ideas on how to proceed
  
  • Last modified: 2020.05.20 15:40
  • by smismi7