Differences

This shows you the differences between two versions of the page.

--- hybrid_meetings [2021.07.16 07:29] – moffitt
+++ hybrid_meetings [2022.05.16 10:50] (current) – Steve Isenberg
@@ Line 1: / Line 1: @@
 ~~NOCACHE~~ //This page has restricted edit capability. If you want to edit it, you'll need a Wiki login, contact Steve.//
+[[hybrid_meeting_notes]]
 ===== Hybrid Meetings =====
@@ Line 28: / Line 29: @@
   * Attendees are in-person
       * Attendee audio & video (when comment or ask question)
+==== Challenges and Mitigations ====
+^Challenge^Mitigation|
+|Software bugs / usability issues preventing screen sharing|Appoint a moderator to present material as a backup option|
+|Mute / unmute issues|Appoint a moderator to mute / unmute participants as appropriate. Assign roles to participants (e.g. presenters vs. attendees)|
+|Keeping on schedule with long meetings|Moderators can present an agenda slide when speakers are not presenting. Make use of a meeting timer (e.g. [[https://blueskyapps.org/pricing|BlueSky]] or share a window with a countdown timer)|
+|Using social communication channels|Consider archiving meeting chats. Out of band channels (e.g. Slack / discord) that are not well integrated with the meeting tend to be underutilized during the meeting, but chat windows provided by the meeting client (Zoom / Teams / Webex chat box) are easily lost unless someone archives the conversation for future reference.|
 ==== Capabilities ====
 ^Capability^Solution^Example Equipment^Example cost|
-|Camera view of in-room presenter|webcam (on laptop or USB)| | |
+|Present in-room content and connect to online meeting|Laptop (2014 model or later if possible)| | |
+|Camera view of in-room presenter|webcam (on laptop or USB)| |??|
 |Capture audio of in-room presenter|lavalier microphone / dynamic USB microphone|wireless lavalier USB mic ([[https://www.amazon.com/dp/B074C125TN|https://www.amazon.com/dp/B074C125TN]])|$45|
 |Camera view of in-room audience for online attendees| \\ cheap: wide angle webcam (more expensive auto zoom conference cameras exist)|wide angle webcam ([[https://www.amazon.com/dp/B07TDQ8NL3|https://www.amazon.com/dp/B07TDQ8NL3]])|$50|
 |Capture audio of whole room for online attendees|omnidirectional condenser microphone / room with built-in microphone array|USB microphone ([[https://www.amazon.com/dp/B075HTKBNP|https://www.amazon.com/dp/B075HTKBNP]])|$25|
 |Capture audio of individual audience speaker|Low / fair quality: omnidirectional condenser microphone. High quality: wireless microphone (to hand to participant when speaking)|Wireless microphone ([[https://www.amazon.com/dp/B07SHDRNCQ|https://www.amazon.com/dp/B07SHDRNCQ]])|$40|
-|Display online attendee view for in-room audience|in-room screen or portable LCD TV| | |
+|Display online attendee view for in-room audience|in-room screen or portable LCD TV| |??|
 |Amplify audio of online attendees for in-room audience|powered speaker|lots of choices, portable Bluetooth / aux in speaker ([[https://www.amazon.com/dp/B0837DX77S|https://www.amazon.com/dp/B0837DX77S]])|$40|
-|Switch between in-room presenter and audience video/audio|Switch sources in conferencing app during presentation or use 3rd party software (Manycam / OBS Studio). Can set "scene" buttons for easy switching or mix sources into a single feed| | |
+|Switch between in-room presenter and audience video/audio|Switch sources in conferencing app during presentation or use 3rd party software (Manycam / OBS Studio). Can set "scene" buttons for easy switching or mix sources into a single feed| |free|
+|Equipment stand| | | |
+|Portability / storage| | | |
-==== System Requirements  ====
+==== System Requirements ====
   * Laptop should have multiple USB ports or use a USB hub
@@ Line 55: / Line 67: @@
 **From Steve Isenberg**  I've used a computer connected to a zoom meeting with two webcams and Manycam software. I would turn the cameras as needed during the presentation (to point towards person speaking) and switch cameras live (from presenter to speaking person) using the Manycam software. This provided a solution, but was manually intensive.
-**From Harry Forsdick**  I agree with the use of Zoom as a platform for both presentation of material as well as for group interactions.  Not sure if we have a strongly moderated meeting where leader recognized speakers wishing to talk we can't use Zoom's normal speaker is spotlighted mechanism to replace manycam which as you say requires a lot of work to manage.
+**From Harry Forsdick**  I agree with the use of Zoom as a platform for both presentation of material as well as for group interactions. Not sure if we have a strongly moderated meeting where leader recognized speakers wishing to talk we can't use Zoom's normal speaker is spotlighted mechanism to replace manycam which as you say requires a lot of work to manage.
+From Rich Moffitt a possible configuration diagram
+{{https://i.postimg.cc/P5DghTkD/hybridmeeeting.png?nolink&499x800|configuration diagram}}
 <hidden page stats> This page has been visited {{counter|today| time| times}} today, {{counter|yesterday| time| times}} yesterday, and {{counter|total| time| total times}} since 09july2021.</hidden>