switching_email_list_server_for_lctg
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switching_email_list_server_for_lctg [2020.01.14 08:07] – Steve Isenberg | switching_email_list_server_for_lctg [2020.01.14 17:37] – Steve Isenberg | ||
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* We had thought about switching away, always too much trouble, no real reason to switch | * We had thought about switching away, always too much trouble, no real reason to switch | ||
* Steve set up a Wiki page containing presentation videos and materials | * Steve set up a Wiki page containing presentation videos and materials | ||
+ | * Everything was working OK and we could worry about other things (what' | ||
===So why did we need to change away from Yahoo Groups?=== | ===So why did we need to change away from Yahoo Groups?=== | ||
+ | * Yahoo pushed the point! | ||
* They announced they'd stop providing many services late last year (2019) | * They announced they'd stop providing many services late last year (2019) | ||
- | * No longer would email list be publicly viewable | + | * They' |
- | * No longer would they store email messages sent to the group | + | * They' |
- | * No longer would they retain presentation files | + | * They' |
- | * In fact, as of now, they have deleted | + | * As of the end of 2019, they have deleted |
===What Could We Do?=== | ===What Could We Do?=== | ||
+ | When we learned this what YahooGroups was planning... | ||
* We formed committee to discuss alternatives | * We formed committee to discuss alternatives | ||
* Groups.io and Steve' | * Groups.io and Steve' | ||
* We perceived costs associated with switching to Groups.io | * We perceived costs associated with switching to Groups.io | ||
- | * No costs other than sweat for switching to Steve' | + | * We noted No costs other than sweat for switching to Steve' |
- | * Committee decided to give Steve' | + | * Steve was willing to put in the sweat to effect the switch |
+ | * Committee decided to give Steve' | ||
+ | * Committee agreed | ||
====How was the transfer effected? | ====How was the transfer effected? | ||
+ | Protect the past and set up for the future | ||
===First...Just-In-Case actions=== | ===First...Just-In-Case actions=== | ||
- | * Steve grabbed a list of Yahoo Group emails and names | + | * Steve grabbed a list of YahooGroup |
- | * CharlyS grabbed the presentation files | + | * CharlyS grabbed the presentation files from YahooGroup |
- | * Steve grabbed the entire | + | * Steve grabbed the entire |
+ | And we have a bunch of files. | ||
- | ===Setting | + | ===Set Up the Replacement Mail List=== |
+ | We had a list of all members on the YahooGroups list. | ||
* Created a domain LCTG.toku.us | * Created a domain LCTG.toku.us | ||
* actually it's a Subdomain of toku.us | * actually it's a Subdomain of toku.us | ||
- | * Note that '' | + | * Note that '' |
* Created an email list, LCTG@lists.toku.us | * Created an email list, LCTG@lists.toku.us | ||
* Configured the email list settings | * Configured the email list settings | ||
- | * Converted the email addresses CSV file to a list consisting of '' | + | * Converted the email addresses CSV file from YahooGroups |
- | * Did a bulk add of all emails using this converted file | + | * Banned members - some were banned on YahooGroup, and were set as banned on Mailman |
- | At this point, the email list was operational.\\ | + | * Digest - some members had daily digests of messages on YahooGroup, set this for them on Mailman |
- | After it was deployed (used), Steve made tweaks to the configuration to handle issues and improve it | + | * Did a bulk add of all emails |
- | * Removed bounce processing | + | At this point, the email list was operational. |
- | * Changed email header line to [Lex Computer & Tech Group/ | + | |
- | * Moderators are Steve, CharlyS, and JohnR | + | |
- | * For non-list-members, | + | |
- | * Process/ | + | |
- | ===Preserving | + | ===Tweak it=== |
+ | After it was deployed (put into operation), Steve made tweaks (fixes, improvements) to the configuration, | ||
+ | * Remove/ | ||
+ | * Changed email header line to [Lex Computer & Tech Group/LCTG] (from [LCTG]) | ||
+ | * Set moderators as Steve, CharlyS, and JohnR. | ||
+ | * Moderate (approve or deny) posts by non-list-members (e.g. spam) | ||
+ | * Process and approve (or not) requests to join the email list (also prevents improper use) | ||
+ | * This is a low-overhead job (maybe 1 join request/ | ||
+ | * Anyone else want to be a Moderator? | ||
+ | |||
+ | ===Posted | ||
+ | We had a directory with zillions (figuratively) of files from presentations, | ||
+ | * Wanted ease of use to see what's there and access stuff you want | ||
+ | * Decided to put these files in the Wiki | ||
+ | * decided against FTP server | ||
+ | * decided against using cloud storage e.g., Google, Dropbox | ||
* Uploaded presentation files from 2007 to 2018 to the Wiki | * Uploaded presentation files from 2007 to 2018 to the Wiki | ||
- | * Created a Wiki page, showing | + | * Created a Wiki page that... |
- | * Linked to this page of older presentation files to the LCTG main page on the Wiki | + | * shows all of the files by year |
- | * Note that recent presentation files are on the Wiki | + | * links to each so you can view or download them by clicking |
+ | * Linked to this page to the LCTG main page on the Wiki | ||
+ | * //Note that recent presentation files are on the Wiki and not on this "older files" page// | ||
- | ===What | + | ===What |
- | * The messages are in a large (100MB) | + | * We have a large file holding old email list messages |
- | * They are in raw format | + | * Messages |
- | * They need processing before | + | * Message file needs processing before |
- | * See an extract below | + | * (See an extract below) |
- | * For now, we are not doing anything with these | + | * We are not doing anything with these for now |
- | * If you would like to help process the messages | + | * If you would like a copy of this message archive, let me know |
+ | * If you would like to help process the messages | ||
* But is it worthwhile? | * But is it worthwhile? | ||
- | * | + | |
- | ===LCTG Information Page -- the Wiki http:// | + | ===LCTG Information Page -- the Wiki [[http:// |
* Nearly 2 years ago, Steve created a Wiki page holding information: | * Nearly 2 years ago, Steve created a Wiki page holding information: | ||
* About the computer group (LCTG) | * About the computer group (LCTG) | ||
- | * Upcoming | + | * About upcoming |
- | * Past meetings with link to video recording and presentation slides and other materials | + | * About past meetings with link to video recording and presentation slides and other materials |
* Over time he has enhanced this Wiki: | * Over time he has enhanced this Wiki: | ||
* Adding info on how to join the group | * Adding info on how to join the group | ||
- | * How to see past email messages | + | * How to see past email messages |
* How to access past presentations | * How to access past presentations | ||
=====Using the New Technology===== | =====Using the New Technology===== | ||
- | + | Using the current (new) system; you'll find the links here at the bottom of every email you get from the list. | |
- | Using the current (new) system | + | ===Email list=== |
- | | + | |
* Send to the list -- send email (from a subscribed email address) to '' | * Send to the list -- send email (from a subscribed email address) to '' | ||
+ | * //Sends from non-subscribed email are Moderated// | ||
* Reply to messages -- go to sender of message only | * Reply to messages -- go to sender of message only | ||
* Reply to message going to everyone -- Reply All | * Reply to message going to everyone -- Reply All | ||
- | * View message archives -- [[http:// | + | * View message archives -- go to [[http:// |
- | * Sign up for the email list -- send email to '' | + | * Sign up for the email list -- send email to '' |
* your full name | * your full name | ||
* town where you live | * town where you live | ||
Line 85: | Line 107: | ||
* Get off the email list -- send email to '' | * Get off the email list -- send email to '' | ||
* Change your subscription | * Change your subscription | ||
- | * see link to your list options, at bottom of emails sent to you | + | * see the link to see/ |
* For example: http:// | * For example: http:// | ||
- | * On this, your membership page, you can | + | * On this, your membership |
- | * get your list password | + | * get your list password |
* change your list password | * change your list password | ||
* change your email address | * change your email address | ||
* turn on/off batch (digest) mode | * turn on/off batch (digest) mode | ||
* turn on/off message delivery | * turn on/off message delivery | ||
- | * get an acknowledgement | + | * get an acknowledgement |
- | | + | ===Presentation files=== |
+ | * [[https:// | ||
====Behind The Curtains==== | ====Behind The Curtains==== | ||
- | + | //Some more technical information for those with inquiring minds// | |
- | ===The email list CSV format (names changed but format retained)=== | + | ===The email list CSV format (example)=== |
< | < | ||
" | " | ||
johndoe, | johndoe, | ||
Albert Einstein, | Albert Einstein, | ||
+ | Dinald Trimp, | ||
</ | </ | ||
What it was changed to for entry to the new system | What it was changed to for entry to the new system | ||
Line 108: | Line 132: | ||
johndoe < | johndoe < | ||
Albert Einstein < | Albert Einstein < | ||
+ | Dinald Trimp < | ||
</ | </ | ||
+ | After the email addresses were read into Mailman, Steve manually changed subscriptions for those banned and those getting a daily digest. | ||
===Wiki page extract=== | ===Wiki page extract=== | ||
< | < | ||
Line 118: | Line 143: | ||
===How Mailman is Administered? | ===How Mailman is Administered? | ||
+ | User interface provides many pages grouped by function | ||
* General Options | * General Options | ||
- | * Group name, administrators, | + | * See/ |
* Membership management | * Membership management | ||
- | * List management (unsubscribe, | + | * List management (manually |
* Subscribing, | * Subscribing, | ||
* Archiving options (they are archived, available only to members, new volume each month) | * Archiving options (they are archived, available only to members, new volume each month) |
switching_email_list_server_for_lctg.txt · Last modified: 2021.12.22 10:51 by 127.0.0.1