Differences

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--- hybrid_meeting_notes [2022.05.22 15:45] – Harry Forsdick
+++ hybrid_meeting_notes [2022.10.28 12:44] (current) – [What Goes Where in LCC] Steve Isenberg
@@ Line 1: / Line 1: @@
 ~~NOCACHE~~
+====What Goes Where in LCC====
+===Speaker is remote only===
+Goal in LCC is to show presentation to audience and provide for questions.
+  * Single computer
+    * Labeled: LCC Audience
+    * Video out: to screen, showing the presentation and active speaker
+    * Camera: faces audience
+    * Speaker/microphone: connected and is moved to be close to anyone asking question
+    * Management: local host mutes microphone and unmutes only when someone is asking a question
+===Speaker in the room only===
+  * First computer
+    * Labeled: LCC Audience
+    * Video out: none
+    * Camera: faces audience
+    * Speaker/microphone: none
+    * Management: none
+  * Second computer
+    * Labeled: LCC Speaker
+    * Video out: to screen, showing the presentation and active speaker
+    * Camera:
+      * if computer camera, faces Speaker
+      * if external camera, faces Speaker, turn to audience when audience member asks question
+    * Speaker/microphone: near Speaker, can either move to audience member asking question else questioner comes to the speaker/microphone
+    * Management: none
+====Objectives====
+===John Rudy, Harry, and others===
+  * Some people physically in LCC room, others remote from home
+  * Likely more than 10-15 remotely & a bunch in the room
+  * Remote attendee can raise hand and verbally ask question of presenter
+  * Operates similarly to if we're all in the same room
+  * Do we need a moderator?
+  * How to handle recording of presentations when in hybrid?
+    * Some in the LCC activity
+    * Some remote activity
+  * How to improve presentations in LCC over pre-covid
+===Carl Lazarus' experience===
+  * Has taught classes at BOLLI
+  * Best to use a laptop provided to presenter, presenter brings USB stick (not using presenter's laptop)
+    * presenter looks at this laptop
+    * sees his slides and questioners
+    * showing on a screen behind him
+  * Maybe more remote attendees than in the room
+  * Remote participants need to use the 'raised hand' when asking to speak
+  * Good if there are two monitors: laptop used by presenter and a second to show attendee vids
+  * How to make sure questioner in the room can be heard (pass a microphone around?)
+====Details of a Methodology====
 Notes from email and Zoom discussions during the week of 5/9/22 and a face-to-face meeting on 5/16/22 in Room 237 at the LCC between Harry & Steve about technical issues for changing LCTG meetings from zoom-only to hybrid
 (zoom and in-person) meetings.
@@ Line 27: / Line 84: @@
     * Its camera faces the room and thus video captures all who are attending the meeting.
     * Its microphone remains muted unless being used to support a local attendee asking a question (see the section below)
-      * a local speaker will have to mute their speaker output while the question is being asked by the local attendee at the room-PC
+      * a local presenter will have to mute their speaker output while the question is being asked by the local attendee at the room-PC
-      * It might be adequate to use a local speaker's microphone to pick up questions from the room.
+      * It might be adequate to use a local presenter's microphone to pick up questions from the room.
-    * If the speaker is not in the room, this room-PC supplies audio to the room.
+    * If the presenter is not in the room, this room-PC supplies audio to the room.
   * If local attendees bring their PC then its speakers must be silent (ok to use headphones) and muted during the presentation
     * As usual they would unmute when asking questions.
-Let's now take a look at how this would happen from the viewpoints of the speaker and the attendees.
+Let's now take a look at how this would happen from the viewpoints of the presenter and the attendees.
-===Speaker===
+===Presenter===
   * Presents as usual on their PC, whether local or remote, meaning they connect to Zoom and give their presentation.
-  * If the speaker is in the room, they turn up their speaker volume (so they and others in the room can hear remote attendee questions)
+  * If the presenter is in the room, they turn up their PC speaker's volume (so they and others in the room can hear remote attendee questions)
-    * zoom will prevent echo/feedback with the speaker's microphone
+    * zoom will prevent echo/feedback with the presenter's microphone
@@ Line 46: / Line 103: @@
   * Questioner is in the conference room
     * Questioner has PC in the conference room:
-      * they use their PC to ask the question as usual (keep speakers muted, unmute to ask a question), or
+      * they use their PC to ask the question as usual (keep thei speakers muted, unmute to ask a question), or
       * they use chat to comment or ask questions (as usual)
     * Questioner doesn't have PC in the conference room: