John Rudy, Harry, and others
- Some people physically in LCC room, others remote from home
- Likely more than 10-15 remotely & a bunch in the room
- Remote attendee can raise hand and verbally ask question of presenter
- Operates similarly to if we're all in the same room
- Do we need a moderator?
- How to handle recording of presentations when in hybrid?
- Some in the LCC activity
- Some remote activity
- How to improve presentations in LCC over pre-covid
Carl Lazarus' experience
- Has taught classes at BOLLI
- Best to use a laptop provided to presenter, presenter brings USB stick (not using presenter's laptop)
- presenter looks at this laptop
- sees his slides and questioners
- showing on a screen behind him
- Maybe more remote attendees than in the room
- Remote participants need to use the 'raised hand' when asking to speak
- Good if there are two monitors: laptop used by presenter and a second to show attendee vids
- How to make sure questioner in the room can be heard (pass a microphone around?)
Details of a Methodology
Notes from email and Zoom discussions during the week of 5/9/22 and a face-to-face meeting on 5/16/22 in Room 237 at the LCC between Harry & Steve about technical issues for changing LCTG meetings from zoom-only to hybrid (zoom and in-person) meetings. This page last changed 2022.06.03 14:27
We are exploring how to hold hybrid meetings, so that people can present or watch the meeting either remotely or locally, in the usual room in the Lexington Community Center (LCC).
A very uniform and manageable way to run these meetings is to have everybody (the presenter, the audience in the room, and the remote participants) use Zoom as a shell for the presentation and audience interactions.
- The Presenter and all of the Remote participants in the meeting use Zoom for all content presentations and interactions.
- The Presentation is viewed:
- By a local participant on the large screen at the front of the room
- By a remote participant on their computer screen
- The Presentation is heard:
- By a local participant:
- through the air if the Presenter is local
- through the meeting room audio system if the Presenter is remote.
- By a remote participant:
- through the speaker/headphones of their computer.
- There is a PC (“the room-PC”) in the room that is set up by the LCTG host.
- It is connected to the Zoom meeting and the large display via HDMI.
- Thus it supplies the video from the presentation to those in the conference room.
- Its camera faces the room and thus video captures all who are attending the meeting.
- Its microphone remains muted unless being used to support a local attendee asking a question (see the section below)
- a local presenter will have to mute their speaker output while the question is being asked by the local attendee at the room-PC
- It might be adequate to use a local presenter's microphone to pick up questions from the room.
- If the presenter is not in the room, this room-PC supplies audio to the room.
- If local attendees bring their PC then its speakers must be silent (ok to use headphones) and muted during the presentation
- As usual they would unmute when asking questions.
Let's now take a look at how this would happen from the viewpoints of the presenter and the attendees.
- Presents as usual on their PC, whether local or remote, meaning they connect to Zoom and give their presentation.
- If the presenter is in the room, they turn up their PC speaker's volume (so they and others in the room can hear remote attendee questions)
- zoom will prevent echo/feedback with the presenter's microphone
Attendees asking questions
- Questioner is in the conference room
- Questioner has PC in the conference room:
- they use their PC to ask the question as usual (keep thei speakers muted, unmute to ask a question), or
- they use chat to comment or ask questions (as usual)
- Questioner doesn't have PC in the conference room:
- Use a neighbor's PC (keep speakers muted) to ask or
- Use the 2nd PC in the room to ask
- Questioner isn't in the conference room - questioner uses their PC to ask a question, as usual
Although we believe many problems have been solved with the procedures described above, there are still some issues of concern in the following areas:
- In the room, speaker or questioner. They're using their PC microphone and sound is coming from PA.
- Speaker or questioner may hear what they say after a delay, this might be disconcerting or confusing to those speaking.
- Will happen if the PC in the room is playing audio. All audio in the room needs to come from the PA to avoid echo.
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