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--- lctg_planning_meeting_guidelines [2022.12.06 14:20] – created Steve Isenberg
+++ lctg_planning_meeting_guidelines [2022.12.07 09:32] (current) – Steve Isenberg
@@ Line 2: / Line 2: @@
 We want to keep our planning meetings short and focused.  As a result, we have developed the following set of meeting guidelines.
-  * Keep it short.  Focus on topics and dates.
+  * Please help us keep the meeting short and focused.  Concentrate on topics and dates.
-    * Please no long discussions on topics; that's what the meeting is for.
+    * Please no discussions on the topics; that's what the scheduled presentation is for.
-  * Despite the name of the group, we have a significant leeway in topics that span historical, present, and future perspectives.
+    * Any discussion should be short, and to the point: is this topic worth presenting to the group
-  * Some topics will be presented periodically (subject to speaker availability) as the content changes (e.g., recent discoveries)
+  * Despite the name of our group, we have a significant leeway in topics that span historical, present, and future perspectives.
+  * Some topics will be presented periodically (subject to speaker availability) as the content changes (e.g., recent discoveries or findings)
 ===The process===
 The general flow of the planning meeting
-  - Review all commitments on the current schedule (ok? delete? follow-up status)
+  - Review all commitments on the current schedule (each: ok? delete? follow-up status)
   - Insert a Potpourri every 5 +/- weeks (can be rescheduled)
     * This is to allow time for completing unfinished presentations, short presentations, and interesting videos
-  - Go over the list of potential topics on the [[in-the-works|potential topics page]]
+  - Go over the list of potential topics on the [[lctg_in_the_works|potential topics page]]
     * Worth presenting?
     * Do we have or can we get a presenter?
     * Add to schedule?  If so, when?
+    * Remove from future consideration?
   - Go over recommendations from the group.  (Some who can't attend have sent in recommendations beforehand)
+//And only then, if time remains, we can have a general discussion.//
 ===Afterwards===
-Bob, John, Peter, and Steve
+About a week after the primary planning meeting, Bob, John, Peter, and Steve meet:
   * review the results and tie up any to-do's
-  * produce other to-do's
+  * produce other to-do's, such as: who will contact which speaker and other follow-ups needed
-    * such as: who will contact which speaker and other follow-ups needed
+  * choose potential topics and/or videos for potpourris
+====Elevator Speech====
+  * Limit discussion. We are just scheduling presentations and topics.
+  * We first go through existing schedule
+  * Then go through potential topics and schedule them (or leave on hold or remove them)
+  * Schedule potpourri every 5 weeks or so
+  * After above, consider recommendations from the group
+  * We are not here to discuss the topics, only to schedule them (and leave discussion to the meeting on the topic)