lctg_email_list_joining_process
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| Next revision | Previous revision | ||
| lctg_email_list_joining_process [2020.05.20 15:18] – created Steve Isenberg | lctg_email_list_joining_process [2021.12.22 10:51] (current) – external edit 127.0.0.1 | ||
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| Line 4: | Line 4: | ||
| - User1 sends email to LCTG-subscribe@toku.us | - User1 sends email to LCTG-subscribe@toku.us | ||
| - User1 includes full name, town of residence, brief self-introduction and interest in the group, and topics of interest to present or share at a group meeting | - User1 includes full name, town of residence, brief self-introduction and interest in the group, and topics of interest to present or share at a group meeting | ||
| - | - The system receives the email from User1 and responds by sending two emails | + | - The system receives the email from User1 and responds by sending two emails to system admins and moderators: |
| - | - Sending an email to the system admins and moderators notifying them about User1’s join request and providing a link back to the system to defer, approve, reject, discard or ban the join request | + | - first: |
| - | - Sending a separate email to the system admins and moderators that includes User1’s responses to the request for introductory information including full name, town of residence, brief self-introduction and interest in the group, and topics of interest to present or share at a group meeting | + | - second: |
| - Check your email spam folder for the email from User1 with his introductory information because it might not be delivered to your inbox | - Check your email spam folder for the email from User1 with his introductory information because it might not be delivered to your inbox | ||
| - | - [[Setting up a Yahoo mail filter|How to setup a Yahoo mail filter to automatically redirect the email from the spam folder to the inbox folder]] | + | - If it's sent to spam, see:[[Setting up a Yahoo mail filter|How to setup a Yahoo mail filter to automatically redirect the email from the spam folder to the inbox folder]] |
| - Systems admins and moderators respond by | - Systems admins and moderators respond by | ||
| - Reviewing User1’s introductory information and then verifying that via a Google search, LinkedIn, etc. | - Reviewing User1’s introductory information and then verifying that via a Google search, LinkedIn, etc. | ||
| Line 19: | Line 19: | ||
| - User1 is added to the group email list | - User1 is added to the group email list | ||
| - the system sends out an email notice of this to User1 and the admins/ | - the system sends out an email notice of this to User1 and the admins/ | ||
| - | | + | |
| - | - Reasons to reject are | + | - Reject (should not be done as if it' |
| - | - User1 introductory information can’t | + | - Defer (should not need to be done) |
| - | - In which case User1 is not added to the group email list and… | + | |
| - | - Defer | + | |
| - | - Reasons | + | |
| - | - In which case User1’s status is not changed | + | |
| - Discard | - Discard | ||
| - | | + | |
| - | - In which case… | + | - In which case User1 is not added to the group email list at this time, leave as pending |
| + | - Tell other admins/ | ||
| + | - If admins/ | ||
| + | - Maybe send followup email asking for more information or justification why they should be added | ||
| + | - If followup email fails to produce verifiable information, | ||
| - Permanently ban from this list | - Permanently ban from this list | ||
| - | - Reasons to permanently | + | - Reasons to consider a permanent |
| - | - In which case… | + | - User1 is known to be a person we do not want to be on the list |
| + | - User1 is obviously a spam address | ||
| + | - In which case, tell other admins/ | ||
| + | - Wait for confirmation from at least one other admin/ | ||
| + | - After get confirmation, | ||
| - When working on a new person to approve it is a good idea to let the other admins and moderators know that you are working on it | - When working on a new person to approve it is a good idea to let the other admins and moderators know that you are working on it | ||
| - If you have any questions about approving/ | - If you have any questions about approving/ | ||
lctg_email_list_joining_process.1590013129.txt.gz · Last modified: 2021.12.22 11:22 (external edit)