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lctg_email_list_joining_process

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Sequence of events for someone joining the email list

New submission from User1 to join the LCTG email list

  1. User1 sends email to LCTG-subscribe@toku.us
    1. User1 includes full name, town of residence, brief self-introduction and interest in the group, and topics of interest to present or share at a group meeting
  2. The system receives the email from User1 and responds by sending two emails
    1. Sending an email to the system admins and moderators notifying them about User1’s join request and providing a link back to the system to defer, approve, reject, discard or ban the join request
    2. Sending a separate email to the system admins and moderators that includes User1’s responses to the request for introductory information including full name, town of residence, brief self-introduction and interest in the group, and topics of interest to present or share at a group meeting
      1. Check your email spam folder for the email from User1 with his introductory information because it might not be delivered to your inbox
  3. Systems admins and moderators respond by
    1. Reviewing User1’s introductory information and then verifying that via a Google search, LinkedIn, etc.
    2. Once the above step is completed the decision is made to either
      1. Approve
        1. Reasons to approve are
          1. User1 introductory information can be verified via a Google search, LinkedIn and other online resources
        2. When ready to approve send an email to admins/moderators indicating that after due diligence User1 introductory information looks good
        3. Approve User1
          1. User1 is added to the group email list
          2. the system sends out an email notice of this to User1 and the admins/moderators
      2. Reject
        1. Reasons to reject are
          1. User1 introductory information can’t be verified via a Google search, LinkedIn and other online resources
        2. In which case User1 is not added to the group email list and…
      3. Defer
        1. Reasons to defer are…
        2. In which case User1’s status is not changed
      4. Discard
        1. Reasons to discard are…
        2. In which case…
      5. Permanently ban from this list
        1. Reasons to permanently ban are…
        2. In which case…
  4. When working on a new person to approve it is a good idea to let the other admins and moderators know that you are working on it
  5. If you have any questions about approving/not approving the new person you should check with the other admins and moderators to get feedback and ideas on how to proceed
lctg_email_list_joining_process.1590013129.txt.gz · Last modified: 2021.12.22 11:22 (external edit)