New submission from User1 to join the LCTG email list

  1. User1 sends email to LCTG-subscribe@toku.us
    1. User1 includes full name, town of residence, brief self-introduction and interest in the group, and topics of interest to present or share at a group meeting
  2. The system receives the email from User1 and responds by sending two emails to system admins and moderators:
    1. first: notifying them about User1’s join request and providing a link back to the system to defer, approve, reject, discard or ban the join request
    2. second: includes User1’s responses to the request for introductory information, hopefully including full name, town of residence, brief self-introduction and interest in the group, and topics of interest to present or share at a group meeting
      1. Check your email spam folder for the email from User1 with his introductory information because it might not be delivered to your inbox
  3. Systems admins and moderators respond by
    1. Reviewing User1’s introductory information and then verifying that via a Google search, LinkedIn, etc.
    2. Once the above step is completed the decision is made to either
      1. Approve
        1. Reasons to approve are
          1. User1 introductory information can be verified via a Google search, LinkedIn and other online resources
        2. When ready to approve send an email to admins/moderators indicating that after due diligence User1 introductory information looks good
        3. Approve User1
          1. User1 is added to the group email list
          2. the system sends out an email notice of this to User1 and the admins/moderators
          3. (Done)
      2. Reject (should not be done as if it's a spam subscribe it tells the sender the address is valid)
      3. Defer (should not need to be done)
      4. Discard
        1. User1 introductory information can’t be verified via a Google search, LinkedIn and other online resources
        2. In which case User1 is not added to the group email list at this time, leave as pending
        3. Tell other admins/moderators the results and that a reject is pending, maybe admins/moderators have suggestions on actions to take
          1. If admins/moderators say to discard, then discard
        4. Maybe send followup email asking for more information or justification why they should be added
          1. If followup email fails to produce verifiable information, then discard
      5. Permanently ban from this list
        1. Reasons to consider a permanent ban are…
          1. User1 is known to be a person we do not want to be on the list
          2. User1 is obviously a spam address
        2. In which case, tell other admins/moderators the results and plans to ban User1
          1. Wait for confirmation from at least one other admin/moderator
        3. After get confirmation, ban User1
  4. When working on a new person to approve it is a good idea to let the other admins and moderators know that you are working on it
  5. If you have any questions about approving/not approving the new person you should check with the other admins and moderators to get feedback and ideas on how to proceed
  • Last modified: 2020.05.20 18:40
  • by smismi7