The "To Keep Up" Wiki

This page last changed 2023.11.10 12:27 visits: 2 times today, 1 time yesterday, and 209 total times

What's Recorded in Files

These are the settings I'm using

The following file types are produced and what is recorded, when recording to the cloud. (I“m not sure what's there if you don't record to the cloud, maybe only the active speaker and screen share view?)

GMT comes from the start of file names, e.g., for file GMT20231108-145003_Recording_avo_1280x720.mp4
this means the recording was done on 11/8/2023 at 14:50 and 3 seconds GMT (Greenwich Mean Time; 9:50am ET or 10:50am EDT), and it's the avo recording.

File type.	Recorded when no screen shared	Recorded when screen shared	Effect of One Spotlighted	Effect of Two+ Spotlighted
GMT…Recording	Active Speaker's camera	Shared screen with Active Speaker small in corner	Shows spotlighted person	Shows speaking person ignores spotlighting
GMT…Recording_as	Black screen	Shared screen only	n/a	n/a
GMT…Recording_avo	Active Speaker's camera		Spotlighted person	Shows speaking person ignores spotlighting
GMT…Recording_gallery	Gallery, all attendee cameras	Shared screen with Active Speaker small in corner	spotlighted person	Shows speaking person ignores spotlighting
GMT…Recording_gvo	Gallery, all attendee cameras		shows all attendee cameras	Shows only spotlighted people
GMT…transcript.vtt	Transcript of the meeting		n/a
GMT…Chat.txt	The chat messages from the recording person's point of view (includes private messages)		n/a

To verify this do these test cases.

Spotlight one without screenshare
Spotlight one with screenshare
Spotlight two without screenshare
Spotlight two with screenshare
Spotlight three without screenshare
Spotlight three with screenshare

How To Do Your Presentation Using Zoom

These notes are for a presenter.

First, join the zoom meeting, start and aim your camera at your face¹⁾ and unmute²⁾
When you're ready to present your stuff, start your presentation (Powerpoint or whatever) on your computer and from the bottom of the screen select
From the share dialog displayed, find your presentation, and select it.
- this might be your Desktop or this might be PowerPoint or whatever
In the lower left of the share dialog, put checkmarks in the two buttons
then select the button in lower right to start the sharing.

When you want to stop sharing, click Stop Share

click to show earlier information maybe we should delete

In a bit more detail and with the proverbial Numbered Steps.

How To Do A Presentation Using Zoom In N Easy Steps

Connect to the Zoom meeting.
Start Video. (Click the camera icon with the red line through it) Make sure your camera is aimed at you the way you'd like it.
Unmute (click the microphone with red line through it). Say something, if you can't think what to say, say “something”. Make sure the green on the microphone jumps when you speak.
- If it doesn't make sure the microphone icon doesn't have a red line through it.
Start your presentation software and get ready to show the slides, move to the first slide.
- Maybe you're using PowerPoint, maybe LibreOffice Presentation. Get it to show the first slide in your presentation.
Find the colored icon, it's actually a button, “Share Screen”. Click it.
Look at all dem choices! Find the one that shows your presentation's first slide and says “PowerPoint” or “LibreOffice Presentation” or whatever you're using.
- You do not want to select a Desktop. Select the one item in the matrix presented that's labeled with the application – powerpoint or libre office – that you're running.
Now this step is important. Your life will depend on it so pay close attention.
- Find the “Share” button in the lower right corner.
- Take a deep breath, hold it, and (gasp!) click the Share button.

Assuming you've survived these N=7 steps, you're good to go.Thank you for your attentiveness.

Ending the Presentation You're done and you want to stop showing your presentation. There are two ways to get this to happen.

Find the red “Stop Share” and click it.
- It might be at the top of the screen.
- It might be covered up by a full-screen window.
Or, ask the meeting host to end the share as he/she can end your sharing.

Notes About Presenting

If you follow the steps above, those in the meeting will see your face in a small window, next to the slides as you present them in a big window.
Many times presenters who have a second monitor will use that to hold the slides or the Zoom Chat window.

¹⁾

In the lower-left, click the ^ to the right of the camera

in your lower left to change your video camera.
If the camera has a red line through it, click to camera so the red line goes away, and others can then see you.

²⁾

In the lower-left, click the microphone

if it has a red line through it to unmute.
Click the ^ to the right of the microphone to change the microphone you're using