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hybrid_meeting_notes

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Notes from meeting Harry & Steve on doing hybrid meetings 16may2022 1pm.

We are exploring how to hold hybrid meetings, so that people can present or watch the meeting either remotely or locally, in the usual room in Lexington Community Center (LCC). Let's take a look at how this would happen from the viewpoint of speaker and attendee.

Speaker

  • Presents as usual on their PC, whether local or remote, meaning they connect to the Zoom and present.
  • Speaker is in LCC: connect their PC to HDMI to show their presentation on the screen there. Use computer speaker output for PA.
  • Speaker is not in LCC: Use 2nd PC in the room to connect to Zoom and also HDMI for presentation and sound.

Local setup and use

  • There is 2nd PC in room that's used for questions asked by attendees, attendees without PC go to this PC to ask question.
  • If speaker is remote, this 2nd PC is connected to HDMI showing its screen (and the presentation) to attendees and using its speaker output for PA.
  • If local attendees bring their PC then its speakers must be silent (ok to use headphones); they would unmute when asking questions

Local person actions to watch and ask questions

  • Local person has PC: mute speakers or use headset. OK to use to ask question (as we now do)
  • Local person doesn't have PC: watch presentation (as pre pandemic), and go to the 2nd PC in room to ask question. (Or ask neighbor with PC to ask it.)

Remote attendees

  • No change, same as before, they connect to Zoom to watch presentation and ask questions.
  • (Speaker is “remote” if they are either not in the room or don't want to connect their PC to HDMI.)

Concerns

  • Feedback. In the room, speaker or questioner. They're using their PC microphone and sound is coming from PA.
  • Delay. speaker or questioner may hear what they say after a delay, this might be disconcerting or confusing to those speaking.
  • Echo. Will happen if PC in room is playing audio. All audio in the room needs to come from the PA to avoid echo.
hybrid_meeting_notes.1652881951.txt.gz · Last modified: 2022.05.18 06:52 by Steve Isenberg