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Information pertaining to the LCTG's desire to move from a totally on-line (via Zoom) weekly meeting to provide for a hybrid meeting, which would allow people to attend either in-person (at Lexington Community Center, for example) and on-line (Zoom for example).
This is a work in progress and is not complete as of its last change: 2021.07.16 15:46.
The committee formed on 7/14/2021 consists of (in order I added them to my list), thank you for volunteering:
|Software bugs / usability issues preventing screen sharing||Appoint a moderator to present material as a backup option|
|Mute / unmute issues||Appoint a moderator to mute / unmute participants as appropriate. Assign roles to participants (e.g. presenters vs. attendees)|
|Keeping on schedule with long meetings||Moderators can present an agenda slide when speakers are not presenting. Make use of a meeting timer (e.g. BlueSky or share a window with a countdown timer)|
|Using social communication channels||Consider archiving meeting chats. Out of band channels (e.g. Slack / discord) that are not well integrated with the meeting tend to be underutilized during the meeting, but chat windows provided by the meeting client (Zoom / Teams / Webex chat box) are easily lost unless someone archives the conversation for future reference.|
|Capability||Solution||Example Equipment||Example cost|
|Present in-room content and connect to online meeting||Laptop (2014 model or later if possible)|
|Camera view of in-room presenter||webcam (on laptop or USB)||??|
|Capture audio of in-room presenter||lavalier microphone / dynamic USB microphone||wireless lavalier USB mic (https://www.amazon.com/dp/B074C125TN)||$45|
|Camera view of in-room audience for online attendees|| |
cheap: wide angle webcam (more expensive auto zoom conference cameras exist)
|wide angle webcam (https://www.amazon.com/dp/B07TDQ8NL3)||$50|
|Capture audio of whole room for online attendees||omnidirectional condenser microphone / room with built-in microphone array||USB microphone (https://www.amazon.com/dp/B075HTKBNP)||$25|
|Capture audio of individual audience speaker||Low / fair quality: omnidirectional condenser microphone. High quality: wireless microphone (to hand to participant when speaking)||Wireless microphone (https://www.amazon.com/dp/B07SHDRNCQ)||$40|
|Display online attendee view for in-room audience||in-room screen or portable LCD TV||??|
|Amplify audio of online attendees for in-room audience||powered speaker||lots of choices, portable Bluetooth / aux in speaker (https://www.amazon.com/dp/B0837DX77S)||$40|
|Switch between in-room presenter and audience video/audio||Switch sources in conferencing app during presentation or use 3rd party software (Manycam / OBS Studio). Can set “scene” buttons for easy switching or mix sources into a single feed||free|
|Portability / storage|
From Steve Isenberg I've used a computer connected to a zoom meeting with two webcams and Manycam software. I would turn the cameras as needed during the presentation (to point towards person speaking) and switch cameras live (from presenter to speaking person) using the Manycam software. This provided a solution, but was manually intensive.
From Harry Forsdick I agree with the use of Zoom as a platform for both presentation of material as well as for group interactions. Not sure if we have a strongly moderated meeting where leader recognized speakers wishing to talk we can't use Zoom's normal speaker is spotlighted mechanism to replace manycam which as you say requires a lot of work to manage.
From Rich Moffitt a possible configuration diagram